About these terms
These terms apply to the Invite In app and the website invitein.app. Invite In is made and run by De Bruine Solutions, a sole proprietorship (eenmanszaak) in Amsterdam, the Netherlands, registered with the Dutch Chamber of Commerce (KvK) under number 97437921, VAT number NL005270681B48. "We" and "us" mean De Bruine Solutions; "you" means the person using Invite In.
By creating an account you agree to these terms. How we handle personal data is described in the privacy policy.
The service
With Invite In, an organizer creates an event, adds guests and sends each guest a personal invite. Invites go out by email from Invite In, or the organizer shares a link or an image themselves, for example on WhatsApp. Guests open their invite in a web browser, reply if the invite has a reply form, and show the QR code at the door. The organizer and their team scan the QR codes and can add walk-ins.
Organizers can invite co-hosts, who help run the event, and door helpers, who only scan guests in.
Accounts
- You must be 16 or older to create an account.
- You sign in with an email link, with Sign in with Apple, or with Google sign-in where available. There are no passwords.
- Keep access to your email account and phone secure. Anyone who can open your sign-in emails can sign in as you.
- One account is for one person. Team members each use their own account.
- You can delete your account at any time in the app, under Account.
What organizers are responsible for
When you add someone as a guest, you decide to invite them and you choose which of their details to add. You are responsible for that. In particular:
- Only add people you are allowed to contact about your event, with details you are allowed to use for it, for example because they gave them to you or because you know them personally.
- Do not use Invite In to send advertising or other messages people did not ask for.
- Make sure the event details, the invite design and any personal messages are lawful and do not mislead guests.
- Only upload photos and designs you have the right to use.
- If you invite children, make sure you may add their details, for example as their parent or with their parent's agreement.
- You are responsible for what co-hosts and door helpers do on your events. You can remove them at any time.
- You decide who gets into your event. Invite In shows the result of a scan; the decision at the door is yours.
If you use Invite In for a business, an association or another purpose that is not purely private, you and we are jointly responsible under the GDPR for adding and inviting your guests. We then inform guests through our privacy policy, handle their requests to exercise their rights, and keep the data secure. You make sure you may add each guest and invite them, and you pass on to us any privacy request a guest sends you. The privacy policy describes this to guests.
Guests
Guests do not need an account. An invite comes from the organizer, not from us: questions about the event go to the organizer. On the invite page, a guest can reply, remove their contact details and report the invite.
Acceptable use
You may not use Invite In to:
- invite people to anything illegal, or send content that is unlawful, threatening, hateful or discriminatory;
- harass people, or pretend to be someone else;
- send spam or bulk marketing;
- collect other people's data without their knowledge;
- break, overload or probe our systems, or get around limits such as the free guest limit;
- copy, resell or rebuild the service.
Reports and take-downs
Anyone with an invite can report it from the invite page, choosing spam, abuse, impersonation or something else. Anyone else can report an event, or illegal content in it, by email to info@debruinesolutions.com; we confirm we received it and tell you what we decided.
A person at Invite In looks at every report; we do not use automated tools to moderate. If an event breaks these terms or the law, we take it down: its invite pages stop working for every guest, and its QR codes no longer work at the door. Nothing is deleted. The organizer gets an email that says which event was taken down, why, and on which ground. The organizer can object by replying to that email; a person then looks at the decision again and reports the outcome. The organizer can also take the decision to court.
For authorities and users, our point of contact under the EU Digital Services Act is info@debruinesolutions.com, in English or Dutch.
Your content
You keep the rights to what you put into Invite In, such as event details, photos and designs. You allow us to store it, process it and show it to your guests and your team, only as far as needed to run Invite In for you. That permission ends when you delete the content or your account, or when the event is deleted 6 months after it ends.
Free and paid events
Free
- Up to 30 people per event. A party of four counts as four.
- One door helper per event.
- At the door, a code that was already scanned is shown as "Already checked in".
- Invite pages show "Made with Invite In".
Paid events: Small, Medium and Large
You buy a size for one event, once. Every size has the same features: your own uploaded invite design, more door helpers, door rules for re-entry and ID checks, and no Invite In branding on that event's invite page. The sizes differ in how many people the event can have: Small up to 75, Medium up to 200, Large no limit. A party counts as its number of seats. A size belongs to that one event for as long as the event exists. Nothing renews, and there is no subscription.
Moving an event up
If an event outgrows its size, you can pay the difference to move it to a bigger size. An upgrade works only for an event of the size it was bought for. People already on the guest list stay on it when a limit is reached; you need a bigger size to add more.
Buying
Sizes and upgrades are bought in the app through the App Store or Google Play. In the EU, Apple (Apple Distribution International) or Google (Google Commerce Limited) sells the purchase to you and takes the payment, and their terms apply to it. The price is shown in the app before you buy. A purchase you have not applied to an event yet stays on your account. Use "Restore purchases" in the app to find earlier purchases, for example on a new phone.
We can change what is in Free and in the paid sizes. A change does not take away what you already bought for an event.
Refunds
- Refunds and the 14-day right of withdrawal for consumers in the EU are handled by Apple or Google, who sold you the purchase, under their own terms. We do not receive your payment and cannot refund it ourselves.
Availability
We work to keep Invite In running, but we do not promise that it is always available or free of errors. Invite In needs an internet connection to send invites and receive replies. At the door, a phone keeps scanning without one if door mode was opened while it was online, and sends the scans once the connection is back. Make sure you have another way to let guests in if a phone or the connection fails. We can change or stop features; if we stop Invite In altogether, we tell organizers by email at least 30 days in advance.
Liability
If we are liable to you, our liability is limited to direct damage, up to the amount you paid for Invite In in the twelve months before the damage occurred, or 100 euros if that is more. We are not liable for indirect damage, such as lost profit. These limits do not apply to damage caused by our intent or deliberate recklessness, to death or personal injury, or where mandatory law does not allow them.
Ending your use
You can stop using Invite In at any time by deleting your account. We can suspend or end your use of Invite In if you break these terms or the law, or if we have to by law. We tell you first and explain why, unless the law or an urgent risk to others prevents that.
Changes to these terms
We can change these terms. When we do, we change the date at the top. If a change affects you significantly, we email you at least 30 days before it takes effect. If you do not agree, you can delete your account before then.
Law and disputes
Dutch law applies to these terms. Disputes go to the competent court in Amsterdam. If you are a consumer, you keep the protection of the mandatory law of the country where you live, and you can also go to the court there.
Contact
De Bruine Solutions
Hoptille 301
1102 PE Amsterdam
the Netherlands
+31 6 2480 0527
info@debruinesolutions.com